Pre-Production Paperwork - Miss Begum

Pre-production paperwork is a set of documents, and guidelines which must be both produced, created, and handed out accordingly to the production team and cast. Not only providing set guidelines to follow for the production crew, they also provide both information and accessother factors such as possible risks and dangers prior to the location of filming (which is also a seperate document in pre-production paperwork, or more precisely; Location recce form and Location release agreement).

Production Schedule
A production schedule, which is part of pre-production paperwork. The production scheduel is in short; a summary of what is going to take place within the filming scheduel, which can be both helpful and very important if a production wishes to keep organised. The production schedule also lists any cast (actors) and specific crew members (such as for example cameramen who are required to be on site to shoot the film) who are required to be on that certain site of shooting. Which in turn, it also lists the location of where this will take place, and the time they will need to arrive.

Below is a rough copy of our current production scheduel (Subject to change at anytime)

Location Recce form
The location recce is another document that makes up the pre-production paperwork, which displays and informs all crew and cast about how to arrive to the location through the use of a visual map and directions and also contains specific reasons for the use of the location as well.

Location Release Agreement
A location release agreement is a contract or signed agreement which is given to an owner of property to acknowledge both their concent, in terms of them approving the use of their property within a production, and also certain terms and regulations that can come into effect if both agreed upon and what will be taking place within the property; for example a resident of a house, if the film takes place inside a home and they find a suitable house, they will give a location release form to the residents who both live and own the home. This is because the regulations within the contract state multiple bonds and rules if agreed upon; these always include the right to allow the producers and production team to actually use the property, both exterior and interior (outside of property or inside). And as mentioned, certain bonds such as the allowed use to ethier refer to the property in the production by its real name or a fictional name. Also including to pay for any damages and replacements if any damages occur during the production caused by ethier cast or/and crew.
It is important to note that locations such as forests and fields, that the location release form is sent to the council to allow the use of both filming equipment on scene as well as actual use of the location, also including simliar regulations as stated above. (ie; having to repair any damages that may be caused by the production)

Below is an example of an empty form that would usually be filled out. (and then usually handed out when the production have found a location)

Risk Assesment Form
A Risk Assesment Form is yet another document included within pre-production paperwork, which the producer must fill in and complete to show any risks and safety issues that may need a safety routine/programme for action if anything happens to go wrong or cause harm. The risk assesment form contains many set situations already entered into the form, all the producer has to do is write within the boxes that both show the severity (how harmful this can be), and if it will be present at the scene of recording.Here is an example of this below;

After the producer has completed filling in the boxes and details of the severity and present factor. If a risk, such as for example the use of weapons within the scene has a high risk factor (which is determined by how likely it will happen/appear on the scene (present or not)and the severity of the risk). It may require a programme of action. Below is a table of measurement used within the Risk assessment form to aid in working out the risk factor:

Once the producer has worked out the risk factor and if it states it requires a programme of action, The producer will then need to fill in a certain table which is also provided within the risk assessment form, mostly stated who is exposed to these risks within the scene and if they have been informed of these risks, and accept the programme of action to counter the risk if something bad ever happens: